OiRA – interactive tool for assessing risks to the working environment
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TOOL FOR EDUCATIONAL INSTITUTIONS
TOOL FOR AGRICULTURAL ENTERPRISES
TOOL FOR HOTELS AND GUEST HOUSES
TOOL FOR CAR MAINTENANCE AND REPAIR
TOOL FOR BUILDING (indoor work)
TOOL FOR BUILDING (earthworks)
TOOL for BUILDING (outdoor work)
TOOL FOR THE MANUFACTURE OF CLOTHING
VIDEO of OiRA tool
VIDEO NAPO rates risks with OiRA
OiRA - simple free tools for simple work environment risk assessment process
the risk assessment of the working environment of the shall be performed by each employer not less than once a year. In order to make it easier for employers to comply with the requirements of the laws and regulations, the State Labour Inspectorate, in co-operation with the European Agency for Safety and Health at work, has developed Internet-based tools for OiRA adapted to the needs of the different sectors. .2023 OiRA Tools celebrated the 10-year anniversary in Latvia, but by early 2024 more than 13000 assessments had been made with their help.
What is OiRA for?
This tool is intended to enable an employer, without specific background in labour protection, to recognise the factors in the working environment at his workplace and to assess the risk of workers suffering or becoming ill at the workplace. With the help of the tool, it is possible to determine the labour protection measures to be taken, as well as to prepare the necessary documentation (work environment risk assessment and work protection measures plan).
What are THE benefits of OIRA?
Using OiRA tools provides the following benefits:
- fully free of charge (today and always in the future);
- available online (use the tool as long as the Internet is available)
- mobile application available (also use the tool from tablets and mobile phones).
How complicated is OIRA? Need to sign up?
You don't need specific foreground and skills to use the tool - if you're able to use social networks like draugiem.lv, Twitter, Facebook, there won't be any problems. . You can try the tool without signing up, but then you won't be able to prepare a report s.. Fully all the opportunities provided by OiRA can only be assessed by signing up. . You only need a valid email address and a self-made password to register.
What does it take to use OiRA?
- equipment (computer, smartphone or tablet);
- Internet;
- valid email address
- time.
What tools are currently available in Latvian?
twenty-six tools have now been developed in Latvian for – for office work, remote work, work for educational institutions, shops, agricultural companies, cleaning work, public catering, hotels and guest houses, beauty service providers, companies carrying out car maintenance and repair, construction workers (separate tool for indoor work, separate tool for outdoor work and separate tool for earthworks), road transport, doctors' practices, pharmacies, forestry companies, sports centres (sports clubs, fitness halls, etc.), woodworking companies, taxi drivers, food companies, metalworking companies, clothing companies, social care institutions, printing companies and healthcare facilities. .
How DOES OIRA work?
The risk assessment with OiRA shall be carried out in several stages.
- Preparation: OiRA allows companies to tailor risk assessments to their specifics through some simple issues (for example, the number of units, omitting the risks to the working environment associated with carrying out specific works not carried out by the enterprise itself (for example, window washing).
Identification and assessment of risks: The OiRA makes it possible to identify who may cause harm at work and to identify who may be exposed to harm, how high the risk is, and thus to prioritise the risks identified. . Later, prioritisation helps to decide which measures should be implemented first.
Development of an action plan: OiRA helps to select the labour protection measures to be taken and develop an action plan. . You can use both measures that are already included in and add specific additional measures.
- Preparation of documents: OiRA prepares (automatically generates) four types of documents that can be printed and/or downloaded, allowing the results of the risk assessment process to be preserved.
Practical presentation about signing up and using the tool: https://www.slideshare.net/Valsts_darba_inspekcija/bezmaksas-interaktvais-darba-vides-riska-novrtanas-rks-oira
What information does OIRA contain?
The tool includes sector-specific explanatory information, links to normative acts, in addition to informational materials, videos from workshops on the working environment in the sector, links to posters, interactive tools, etc. . practical information U.. In OiRA, everything about the working environment in a particular industry can be found in one place.
How do I reassess risks year after year?
To use existing data, you need to enter the tool with the same user name and password, review the evaluation made in the previous year (for example, mark which risk factors you have eliminated, delete the steps you have taken), and recreate (generate) documents. . It will take no more hours!
is the OiRA tool used in Europe?
Yes, each Member State of the European Union decides for itself whether to participate in this project. You can read more about the situation in Europe on the project's website
Who keeps OiRA Tools content in Latvia?
The content of each tool shall initially be developed by senior labour protection specialists, but after publication the content shall be maintained by the State Labour Inspectorate (for example, the requirements of normative acts shall be updated, links to new explanatory materials shall be inserted). You don't have to worry about uncurrent laws and regulations in your assessment. The next year, the information that will be changed in the OIRA tool will automatically change in your assessment as well.
Does the OiRA tool absolve the employer of responsibility?
No, the use of no specific tool relieves the employer of responsibility for organising surveillance of the working environment and taking preventive measures. . In accordance with the general principles of labour protection, the employer has a duty to organise the labour protection system and ensure the operation thereof in the undertaking. The tool can only help in some of these tasks: risk assessment of the working environment and preparation of the action plan. If false or incomplete information has been entered into the tool or the identified measures have not been implemented, then the employer will not have fulfilled his or her duty in the face of regulatory enactments.
How old is OIRA?
OiRA software was developed by the European Agency for Safety and Health at work in 2009 based on the Dutch risk assessment tool RI & E. in 2015, OIRA was upgraded to make it simpler and more user friendly.
Can the State Labour Inspectorate access OiRA data?
No,
Data storage shall be ensured by the European Agency for Safety and Health at work. . The State Labour Inspectorate does not have access to the DATA entered into THE OIRA tool. This data can only be accessed by user-created user names (e-mail addresses) and password m.. If the password is forgotten/lost, you can request it from the new one and it will be sent to the email address specified by the particular user. . For the State Labour Inspectorate, if it comes to inspect the company, you will present the established documents just like any other type of work environment risk assessment and work protection measures plan.
Can practical training for OIRA be organised?
The State Labour Inspectorate also offers seminars – practical training in a computer class during which it will be possible to acquire practical skills under the guidance of experts. . To organize the seminar, please contact the OiRA contact person in Latvia (see below). Free public seminars are also organised periodically I.. See in more detail: http://stradavesels.lv/kalendars/
Who is OIRA's contact person in Latvia?
Linda Matisane
Kr., Head of national Contact point of the European Agency for Safety and Health at work
Valdemar 38 k-1, Riga
LV-1010
Tel.: +371 67021721
Mob. t.: +371 26482297
email: